Q. How do you organize emails on an iPad?

How do you organize emails on an iPad or iPhone? You have a gazillion mail messages in your Inbox and you want get them sorted into folders.

Background: The iPad and iPhone operating system iOS does not have a user-accessible document filing system like a Windows and MacOS computer does. All of the file storing and manipulation has to be done through Apps. So managing your documents is a bit different on an iPad than on a computer.

Lets say you want to create some folders to organize your incoming mail messages. Although there is nothing in Mail called “Folders”, you can still do this.

Creating Folders:

  • In the Mail app, on the left hand side, under the Mailboxes heading, you have one or more Inboxes and under that a section for ACCOUNTS.


  • If you touch the Account entry of your mail account, it will show you the existing folders such as Inbox, Junk, Trash, Sent.

Screen 2

  • If you now hit the Edit link on the top, you will see a button at the bottom called New Mailbox.  Does this create a new Mailbox or mail account?  No, it creates a new Folder.  Simple, eh? It’s all a matter of labeling.  It’s strange that Apple, who are normally so attuned to user experience, are imprecise in their language here.

Screen 3

  • Create that new folder Mailbox, and give it a name and hit Save.  Now your new folder will appear below the Trash folder.

Screen 4

  • Touch Done and then touch <Mailboxes to go back to your main Mail screen.
  • Now, you can go into your normal Inbox.

Moving Messages:

  • If you touch Edit you’ll see some round radio buttons appear to the left of each mail message.
  • If you touch the radio button, it will add a check mark to that message.  Go ahead and check all the messages that you would like to move to your new folder.

Screen 4.5

  • Now touch the Move button on the bottom, then select the folder you want them moved to.

Screen 5

You are done!  Go ahead and create new Mailbox/folders for as many categories as you would like to file your mail into.

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